Privacy Policy

This Privacy Policy explains how our organisation collects, uses, stores, and protects personal data when you visit our site, enquire about our services, or engage us for talent acquisition, HR consulting, payroll management, employee relations, or HR policy development.

We process personal data in accordance with the General Data Protection Regulation (EU) 2016/679, the Data Protection Act 2018, and other applicable Irish data protection laws. For the purposes of applicable data protection law, our organisation is generally the data controller for personal data processed through our site and in connection with our direct services.

Personal Data We Collect

Depending on how you interact with us, we may collect the following categories of personal data:

• Identity and professional information, such as your name, job title, organisation, employment history, qualifications, skills, and career interests.
• Information provided by prospective clients, including business details, workforce requirements, HR needs, and service preferences.
• Payroll and employment information required to provide agreed HR or payroll services, such as remuneration, working arrangements, tax-related information, leave records, and employment details.
• Information relating to employee relations or workplace matters where processing is necessary to provide an agreed service and is permitted by law.
• Information supplied when you make an enquiry, request information, attend an event, or otherwise interact with our online platform.
• Technical information, such as IP address, browser type, device information, general location, and information about how you use our site.
• Cookie and similar technology data, where permitted by law and according to your preferences.

How We Use Personal Data

We use personal data only for appropriate, specified, and lawful purposes, including to:

• Respond to enquiries and provide information about our HR services.
• Deliver talent acquisition, HR consulting, payroll management, employee relations, and HR policy development services.
• Assess candidates and support recruitment processes where we have been instructed to do so.
• Prepare, administer, and manage client accounts, contracts, records, and service arrangements.
• Meet legal, regulatory, tax, accounting, employment, and professional obligations.
• Protect our rights, prevent fraud, maintain security, and resolve disputes.
• Improve our site, services, user experience, and business operations.

Lawful Bases for Processing

We rely on one or more lawful bases under the GDPR, depending on the circumstances. These may include taking steps at your request before entering into a contract, performing a contract, complying with a legal obligation, pursuing our legitimate interests, or obtaining your consent where consent is required.

Where we process special category data, such as health information or information relating to equality and employment matters, we do so only where a lawful condition applies under the GDPR and Irish law. We limit such processing to what is necessary and apply additional safeguards.

Recruitment and HR Data

Where we support recruitment or HR activities, we may receive personal data from candidates, clients, referees, payroll providers, public sources, or other authorised parties. We expect information supplied to us about another person to be shared lawfully and, where appropriate, with that person’s knowledge.

We do not make decisions based solely on automated processing that produce legal or similarly significant effects unless permitted by law and subject to appropriate safeguards. Where relevant, you may request human intervention, express your view, and challenge a decision.

Sharing Personal Data

We may share personal data where necessary and lawful with:

• Clients, candidates, referees, and authorised representatives involved in a recruitment or HR service.
• Service providers acting on our instructions, including payroll, technology, hosting, security, accounting, and professional service providers.
• Government bodies, regulators, courts, law enforcement authorities, or other parties where disclosure is required or permitted by law.
• Professional advisers, insurers, or purchasers and advisers involved in a business reorganisation or transfer.

We require processors to protect personal data, act only on documented instructions where applicable, and comply with contractual and legal obligations.

International Transfers

If personal data is transferred outside the European Economic Area, we will do so only where permitted by applicable law and using an appropriate safeguard, such as an adequacy decision, standard contractual clauses, or another recognised transfer mechanism.

Data Retention

We retain personal data only for as long as necessary for the purposes described in this policy, to provide services, manage our relationship with you, comply with legal and accounting requirements, establish or defend legal claims, and resolve disputes. Retention periods vary according to the type of data and the reason it was collected. When data is no longer required, we securely delete, destroy, or anonymise it.

Cookies and Website Technologies

Our site may use essential cookies and similar technologies to operate securely and remember necessary preferences. With your consent where required, we may also use analytics or other optional technologies to understand site usage and improve our online platform. You can manage optional cookies through your browser settings or any cookie controls made available on our site.

Security

We use reasonable technical and organisational measures designed to protect personal data against accidental loss, unauthorised access, alteration, disclosure, or destruction. No method of transmission or storage can be guaranteed to be completely secure, so you should take care when sharing information.

Your Data Protection Rights

Subject to legal conditions and exemptions, you may have the right to:

• Request access to the personal data we hold about you.
• Request correction of inaccurate or incomplete personal data.
• Request erasure of personal data where there is no lawful reason for continued processing.
• Request restriction of processing in certain circumstances.
• Object to processing based on legitimate interests or direct marketing.
• Request portability of certain data supplied to us.
• Withdraw consent where processing is based on consent, without affecting prior lawful processing.

To exercise your rights or ask a privacy question, please write to our organisation at: Wellington Road, Tallaght, South Dublin, Ireland. We may need to verify your identity before responding. We aim to respond within the time required by applicable data protection law.

Complaints

Please contact us first if you have concerns about how we process your personal data so that we can try to resolve the matter. You also have the right to lodge a complaint with the Irish Data Protection Commission or another competent supervisory authority.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our services, technology, legal obligations, or data processing practices. The updated policy will be published on our site with its revised content.

For privacy-related correspondence, our physical address is Wellington Road, Tallaght, South Dublin, Ireland.